posted by | eResource Scheduler Specialist | on December 4, 2019
In today's hyper-competitive business arena, companies are under constant pressure – to deliver more in less time and with fewer resources. Juggling between different projects, working with multiple types of resources, squeezing in large amounts of work within a short time frame – are all part of a day’s work.
Not many companies have mastered the art of resource management. The result - productivity takes a hit, discontent increases among employees, and overall project performance comes down. The assets of a business are its people. Hence, to ensure that your business races ahead – you need to learn the art of striking the right balance between capacity and demand of this unique asset.
With companies hiring employees across branches, cities, and even countries – it's no longer possible to manage resources manually. Businesses have to look beyond spreadsheets for resource allocation.
A professional resource management tool can help you overcome the challenges of handling and allocating resources, helping you simplify and add efficiency to the process.
Here, in this guide, we list out the top 10 resource management software to consider for your enterprise in the upcoming year. The tools on this list will help you manage your resources smartly, helping you get your projects on track.
The abundance of resources for a project is good but mismanagement is not. Often, plenty of resources can leave you with immense confidence that you can manage a situation. But not keeping track of what you have missed or lost can take you to the point below ground. If you fail to agree, you need to understand what is resource management?
Resource management is the practice to plan, track, and optimally utilize all the available resources for a project. The resources may include staff, finances, equipment, and space. The activity that involves planning how you would utilize the resources at hand is called resource management.
Deploying the resources to drive a project towards completion is a challenging task and that defines success for you. During the process of resource management, you also need to keep into account the deadlines of the project while managing resource conflicts or dependencies. For a fool-proof expected project deliveries is also a part of resource management.
A Resource Management Software is a tool that aids companies to plan the capital, humans, and resources in favor of smooth project completion. The software resource allocation tool helps to:
The resource management software is highly favorable to use when:
Hands down, it’s the best enterprise resource management software for 2021. eResource Scheduler is configurable to the core and comes loaded with powerful features like configurable scheduling chart, custom fields & forms, configurable working calendars, flexible user access rights, configurable management reports, email notifications, calendar integration, REST API and the list goes on…. and on.
This versatile resource scheduling software is designed ground up to be in line with everyday resource management requirements of organisations and helps you to overcome all resource management pain points with a single package. It’s available as both a cloud-based and an on-premise solution. Since it was launched in 2011, it has been adopted by businesses of all types and sizes.
The informative dashboard offers all the important information on a single screen. Scheduling chart in Gantt chart view offers convenient and productive functionality like comprehensive filters to identify qualified resources, drag-and-drop scheduling, extend & shorten, cut / copy / paste and split. These features make resource scheduling a breeze and also help in balancing work load.
Highly configurable management reports (with graphs & charts) like utilisation report, availability report and financial report will provide you accurate data at all levels of the organisation. Configurable email notifications and calendar integration ensure that users are up-to-date even when they do not login to the application.
Versions Available: On-premise version and cloud version
Pricing: Starts at $5 per resource per month. Free trial available.
Ideal for: Businesses of all sizes, looking to optimize resource allocation and scheduling
nTask is a free project management tool that also includes basic resource allocation features. If you're a small organization and require just the basic resource management features, then this tool works for you. It allows you to track the time clocked by resources and helps you calculate the financials easily.
While it doesn’t have an extensive resource management module, it has adequate project management features that help you allocate resources efficiently, staying on track of your project goals.
Versions Available: Available as a web app and also for mobiles (both Android and iOS).
Pricing: Available in Basic (Free Version), Premium, Business, and Enterprise versions.
Ideal for: The basic free version is ideal for freelancers and small enterprises.
It’s one of the most popular resource planning tools and has been around for quite some time. It helps you add tasks/bookings based on the availability of resources. It comes with a smart calendar that allows project managers to set the status of a particular task as billable or non-billable.
A highlight of Resource Guru is that it makes handling leave management a breeze. Project managers can quickly view which resources are available and when thereby making it easy to allocate and plan projects accordingly.
Versions Available: Grasshopper (all features except reports); Blackbelt (all features including reports); Master (all features plus phone support and data import)
Pricing: Grasshopper – $2.50 per person per month. Blackbelt – $4.16 per person per month. Master - $6.15 per person per month.
Ideal for: Larger organizations that include both human and non-human resources.
It comes with powerful project planning features and resource management tools that help you manage your teams efficiently. It comes loaded with pre-built templates that make it easy to get started with resource scheduling and planning. It also helps your forecast resource needs based on current resource availability and project demands, helping you stay ahead.
Versions Available: Teams, Professional, Premier and Enterprise
Pricing: $19 per month for five users, Professional costs $39 per month per user. For the pricing of Premier and Enterprise, get in touch with the sales team.
Ideal for: Service-oriented enterprises.
It helps you visualize your team's availability, thereby making it easy to schedule tasks. One of the most significant benefits of Float is that changes to your team's schedule are updated in real-time, notifying all team members of the schedule changes immediately. You can also visualize your team's schedule day-by-day by zooming in or zoom out for a broader view.
Versions Available: Single plan with all features included.
Pricing: It costs $5 per month for each resource.
Ideal for: Project managers who work better with visual inputs.
It's an enterprise resource tracking software that comes loaded with a wide array of features. The biggest highlight of Hub Planner is its extensive reporting module. You can make use of heat maps and other sophisticated tools to generate powerful reports that highlight problems with resource utilization and gaps in resource availability. Project managers can share, print, or export these reports to share it with management and HR.
Versions Available: Plug and Play, Premium and Enterprise
Pricing: The Plug and Play version costs $7 per resource per month.
Ideal for: Large enterprises that require powerful reports
Though primarily a project management software, it has plenty of features that support resource planning and scheduling. It has an in-built resource utilization chart that helps you check the availability of resources at a glance.
It has an innovative see-saw design. One end of the see-saw shows resource allocation, while the other end shows resource availability. A balanced see-saw indicates that the resource is utilized efficiently. It also has color codes that make it easy to spot available resources quickly. One major drawback is that all these features are only available with the Premium and Enterprise plans.
Versions Available: Standard, Express, Premium, and Enterprise
Pricing: The Standard plan is the lowest priced plan and costs $20 per month for up to 10 team members.
Ideal for: Due to steep pricing, it’s primarily ideal for large enterprises.
It's a smart project management software that contains all the essential features for resource management. It gives you intelligent resource workload distribution reports, helping you to balance workloads among all team members. It comes with a resource-leveling functionality that prevents over/underutilization of resources.
Versions Available: Professional and Enterprise
Pricing: The Professional plan costs $45 per month per user and comes with an annual contract and a minimum requirement of 5 users.
Ideal for: Large enterprises that require automated resource allocation capabilities.
It’s a complete project management software that has a dedicated module for resource management. Additionally, the tool also provides you with various handy features like reporting and project analytics. It has a custom report generation framework that makes it easy to build custom enterprise reports. Reports generated in the tool can be exported as PDF or Excel worksheets.
Versions Available: Power License and Lite License
Pricing: The pricing is not available online. Get in touch with Saviom to get customized price quotes.
Ideal for: Enterprises that are looking for resource management as part of their project management tool.
If you’re looking for a simple resource management tool without advanced features, then Teamdeck perfectly fits the bill. The simple user interface is quite easy to get started with and doesn't require extensive onboarding. It's a dedicated resource management tool that handles resource scheduling, leave management, and time tracking.
Versions Available: Startup Plan and Business Plan
Pricing: The Startup Plan is free but limited to a maximum of 2 team members. The Business Plan costs $3.99 per team member per month.
Ideal for: Teams that are looking for a no-frill resource management tool.
It’s a simple time tracking software that helps businesses calculate accurately the time duration for projects. While most employees agree that time tracking plays a crucial role in project management, remembering to track actual working hours, every time they start a task is a huge challenge. Harvest overcomes this challenge by making it super easy for businesses to track time and expenses.
What does it do?
It’s a cloud-based time tracking tool that works for businesses as well as freelancers. It offers one-click time entry and users can track their work times using various devices desktop, mobile, tablets and more.
Free Trial Available? Free 30-day trial with all features. No credit card is required.
Pricing: The Pro version of Harvest costs $12 per person per project per month. You are eligible for 10% discount when you take an annual plan.
It is a cloud-based project management software that helps businesses of all sizes plan and execute projects on time.
What does it do?
It helps businesses keep track of project requirements, allocate the right resources and predict requirements ahead of time. Resource scheduling, time-tracking, multiple user collaboration, alert and notifications - it’s an all-in-one project management software.
Free Trial Available? 14-day full access with no credit card required for the free trial.
Pricing: It follows a pricing model based on the plan type and the number of users. Standard plans start from $24 per month, while premium plans start from $39 per month.
It offers Lean Project Portfolio Management and Resource Management in a single software that is hosted on the cloud.
What does it do?
It helps you easily manage project pipelines and track progress right from project start to completion. Additionally, it helps you assess realistically whether a project fits your portfolio before you take it on. One interesting feature of Meister Plan is that when project scenarios change, it helps you see the impacts not just on the project timeline, but also how it affects employee schedules, financials and more. You can then take the right steps to ensure the project is completed on time, despite the schedule changes.
Free Trial Available? 30-days free trial with access to all resources. No credit cards or bank details required for the free trial.
Pricing: The pricing depends on the number of resources who will be using the software. Monthly plans start from €199 per month for a team of up to 20 resources.
Workfront helps you make the best use of your team’s time and talent by removing communication barriers and easing workflows – all from within a single, easy-to-use platform. It combines project management, team collaboration and intelligent work automation so that your team members can deliver their best work on time.
What does it do?
Workfront offers three major products:
Free Trial Available? No. But, you can request a free demo.
Pricing: The pricing model depends on the size of your team. You can send your requirements to receive a custom quote. Choose from four different plans – Team, Pro, Business, and Enterprise.
Your time is money, and Timewax helps you make the most out of your business time. Timewax understands that resource planning is not a one-man show.
What does it do?
You can define roles like Resource Planners, Project Managers, Employees, Management, Freelancers, and Contract Workers with specific tasks and access levels.
Free Trial Available? Yes
Pricing: Choose from three different plans – Board, Plan, Plus. Plans start from €7 per user per month.
What makes Extron different from the other resource management tools on this is list is that it helps in managing non-human resources like AV (audio-visual) gadgets and other devices in your office
What does it do?
The Extron Resource Management Software helps in remote monitoring and control of Audio-visual systems and other electronic devices at your office.
Pricing: Extron offers Free Globalviewer that is available for free. If you opt for the Enterprise version of the GlobalViewer, then you can request a pricing quote.
InLoox is an integrated project management software that operates with Microsoft Outlook. It’s available for desktops, handheld devices like tablets and smartphones. It helps in project planning, tracking, scheduling, as well as resource management. It helps in making intra-office communications effective while improving collaboration among teams and team members.
What does it do?
InLoox is a project management software that helps in simplifying workflow notifications, while increasing collaborations between team members – who work from the same office, as well as geographically distributed teams. With several handy features like time tracking, mind mapping and outlook synchronization, InLoox helps businesses complete their projects on time and within budget.
Free Trial Available? Yes, a 30-day free trial is available.
Pricing: One-time payment for the desktop version (InLoox PM) starts from around $490. You can also choose the program as a Software-as-a-Service (SaaS) option that starts at $24.95 per month per user.
It’s an award-winning, cloud ERP platform that helps businesses enhance productivity, boost operational efficiency, track finances, manage both customers and vendors with ease. Deskera business software applications are used by more than 3000 SMEs and businesses across the world. It is suitable for a wide range of industries like trading, manufacturing, engineering, distribution, construction and more.
What does it do?
It has a comprehensive and integrated platform that makes it easy to monitor and control purchasing, inventory, billing and sales, product management, financial report and more. Simply put, it gives you insight into the day-to-day business operations in real-time from a single easy-to-use platform.
Free Trial Available? Yes – a 15-day free trial is available.
Pricing: Deskera follows a quote-based pricing system depending on the requirements of the client.
These are the benefits of Resource Management Software:
Here are the ways that can help you choose the best resource management software:
There are many competitors and players in the market. Get a hand on the software tools that simplify the process and drive you close to the targets.
As always, no one tool is the best choice for all. Start by listing out your requirements – what you're looking for, the features that are a must for you, and optional features that are good to have. Then, visit the website of each tool on this list to see if it offers the features that you require.
Most tools on this list come with a free trial version. Give it a try for a few days, to gain first-hand experience of the software. Finally, compare pricing and shortlist the right tool that works best for your organization.