In today's hyper-competitive business arena, companies are often under constant pressure to deliver more in less time and with fewer resources. This is possible, but with efficient project planning and management.
Unfortunately, not many companies have mastered the art of project resource management, leading to setbacks such as decreased productivity, increased discontent among employees, and delays in project delivery.
So, how can project managers strike the right balance between managing resources and delivering solutions as per the client's needs? A professional resource management software can help you overcome the challenges of handling and allocating resources, helping you simplify and add efficiency to the process
In this guide, we list 2025's top resource planning tools you can consider for your enterprise. These tools will help you manage your resources smartly and get your projects on track.
Resource management is the practice of planning, tracking, and optimally utilizing all the available resources for a project. The resources may include staff, finances, equipment, and/or space. For the purpose of this blog, we'll primarily be focusing on people being the key resources.
Deploying the resources to drive a project towards completion is a challenging task, and that defines success for you. During the process of resource management, you also need to take account of project deadlines while managing resource conflicts or dependencies, as expected project delivery is also a part of resource management.
Resource management software is a tool that aids companies in planning capital and human resources in favour of smooth project management and completion. Resource management tools can help:
Holding the top spot in our 2025 resource management software list again-eRS. eRS is a resource planning and management tool that is configurable to the core and comes with powerful features like customisable scheduling charts, fields and forms, working calendars and flexible user access rights. The software tracks resource utilization, time spent on task, and capacity metrics.
This versatile resource allocation software is designed to align with every organization's daily resource management requirements. It'll help you overcome all resource management pain points with a single package. It's available as both a cloud-based and an on-premise solution. Since it was launched in 2011, it has been adopted by businesses of all types and sizes.
The informative dashboard offers all the important information via a single screen. The Gantt chart view offers convenient and productive functionality like comprehensive filters to identify qualified resources, drag-and-drop scheduling, extend & shorten, cut/copy/paste, and split shifts. These features make resource planning and scheduling a breeze while balancing the workload amongst resources.
The highly configurable resource management reports (with graphs & charts), such as resource utilization report, availability report, and financial report, provide you with accurate data at all levels of the organization. Configurable email notifications and calendar integration ensure that users are up-to-date even if they aren't signed in to the app.
Versions Available: On-premise version and cloud version
Pricing: Scheduling module pricing starts at $5 per user, per month. Other available modules include
timesheets, financials, and authentication.
Ideal for: Businesses of all sizes, looking to optimize resource allocation and scheduling
nTask is a free project management tool that also includes basic resource allocation features. If you're a small organization and require just the basic resource and project management features, then this tool may work for you. nTask Manager allows you to track the time clocked by resources and helps you calculate the financials easily.
While it doesn't have an extensive resource management module, it has adequate project management features that help you allocate resources efficiently, staying on track of your project goals.
Versions Available: Available as a web app and also for mobiles (both Android and iOS).
Pricing: Available in Basic, Premium, Business, and Enterprise versions. The Premium version is
priced at $3 per month/per user, while the business version is at $8 per month/per user.
Ideal for: The basic version (free) is ideal for freelancers and small enterprises.
One of the most popular resource management softwares that has been around for quite some time is Resource Guru. This program helps you add tasks/bookings based on the availability of resources. It comes with a smart calendar that allows project managers to set the status of a particular task as billable or non-billable.
A highlight of Resource Guru is that it makes handling leave management a breeze. Project managers can quickly view which resources are available and when, thereby making it easy to allocate and plan projects accordingly.
Versions Available: Grasshopper (all features except reports); Blackbelt (all features including reports); Master (all features plus phone support and data import)
Pricing: Grasshopper - $4.16 per month/per person. Blackbelt - $6.65 per month/per person.
Master - $10 per month/per person.
Ideal for: Larger organizations that include both human and non-human resources.
Kantata, formerly known as Mavenlink, offers powerful project resource planning and resource management tools that can help you manage your teams efficiently. It comes loaded with pre-built templates that make it easy to get started with resource scheduling and planning. It also helps your forecast resource needs based on current resource availability and project demands, helping you stay ahead.
Versions Available: Teams, Professional, Premier, and Enterprise
Pricing: Prices are not disclosed. You can reach out to their customer service team for more information.
Ideal for: Service-oriented enterprises.
Used by over 4,500 teams, Float resource management software helps you visualize your team's availability, thereby making it easy to schedule tasks. One of the most significant benefits of Float is that changes to your team's schedule are updated in real-time, notifying all team members of the schedule changes immediately. You can also visualize your team's schedule day by day by zooming in or zooming out for a broader view.
Versions Available: Single, Pro, and Enterprise plans.
Pricing: Single plans start at $6 per month for each resource. Pro is priced at $10 per month/per user.
Ideal for: Project managers who work better with visual inputs.
It's an enterprise resource management software that comes loaded with a wide array of features. The biggest highlight of Hub Planner is its extensive reporting module. You can make use of heat maps and other sophisticated tools to generate powerful reports that highlight problems with resource utilization and gaps in resource availability. Project managers can share, print, or export these reports to share it with management and HR.
Versions Available: Plug and Play, Premium, and Enterprise
Pricing: The Plug and Play version costs $7 per resource per month.
Ideal for: Large enterprises that require powerful reports
Though primarily a project management software, Zoho Projects has plenty of management resource features that support resource planning and scheduling. It has an inbuilt resource utilization chart that helps you check the availability of resources at a glance.
It has an innovative see-saw design. One end of the seesaw shows resource allocation, while the other end shows resource availability. A balanced seesaw indicates that the resource is utilized efficiently. It also has colour codes that make it easy to spot available resources quickly. One major drawback is that all these features are only available with the Premium and Enterprise plans.
Versions Available: Free, Premium, and Enterprise
Pricing: The free plan is forever free, but comes with limited features. Premium plan starts at $4 per project/per user.
Ideal for: Due to steep pricing, it's primarily ideal for large enterprises.
Portfolio Manager, formerly known as Liquid Planner, is a smart project management software that contains all the essential features for resource management. It uses predictive scheduling to give you intelligent resource workload distribution reports, helping you balance workloads among all team members. It comes with a resource-leveling functionality that prevents over and underutilization of resources.
Versions Available: Essentials, Professionals, and Ultimate
Pricing: The Essentials plan costs $15 per month/ per user and comes with an annual contract and a minimum requirement of 5 users. The Professionals module is $28 per per/per user.
Ideal for: Large enterprises that require automated resource allocation capabilities.
Looking for just a resource management tool. Maybe try Saviom. It's a complete project management software that has a dedicated resource management module. Additionally, the tool also provides you with various handy features like reporting and project analytics. It has a custom report generation framework that makes it easy to build custom enterprise timesheet management reports. Reports generated in the tool can be exported as PDF or Excel worksheets.
Versions Available: Power License and Lite License
Pricing: The pricing is not available online. Get in touch with Saviom to get customized price quotes.
Ideal for: Enterprises that are looking for resource management as part of their project management tool.
If you need a simple resource management tool without too many bells and whistles, then Teamdeck perfectly fits the bill. The simple user interface is quite easy to get started with and doesn't require extensive onboarding. It's dedicated time management software that handles resource scheduling, leaves management, and time tracking.
Versions Available: Standard and Enterprise Packages; each package is offered for light members (contractors) and full employees.
Pricing: The Standard Plan for light members starts at $2 per month/per user. For full members, the price is $8 per month/per member. Enterprise package pricing is available on request.
Ideal for: Teams that are looking for a no-frills resource management tool.
MeisterPlan makes it a breeze to manage your project pipelines and keep an eye on progress from start to finish! Plus, it gives you a realistic view of whether a project is a good fit for your portfolio before you dive in. One of the coolest features of MeisterPlan is that when project scenarios shift, it helps you visualize the resulting impact not just on the timeline, but also on employee schedules, finances, and more. This way, you can take the appropriate steps to keep the project on track, no matter what changes come along!
Versions Available: Basic, Pro, and Premium packages
Pricing: The Basic plan is priced around $796 for 50 resources per month. Prices increase per number of resources.
Ideal for: Large industrial companies in the energy and utilities, financial, and IT solutions industries.
Your time is money, and Timewax helps you make the most out of your business time. Timewax understands that resource planning is not a one-man show. With Timewax, you can define roles like Resource Planners, Project Managers, Employees, Management, Freelancers, and Contract Workers with specific tasks and access levels.
Versions Choose from five different plans - Bronze, Silver, Gold, Diamond, Platinum
Pricing: They charge per resource scheduled per day. Their most popular plan, Gold, is $1.45 per scheduled resource per day. and Silver is at $1.15 per scheduled resource. There's also a fixed setup fee.
Ideal For: Engineering, consulting, and IT services firms
Ganticc was one of the first softwares to be dedicated to resource management planning and management. The visual project planner and portfolio tool is ideal for freelancers, small businesses and large enterprises. The software is often referred to as a blend of Excel spreadsheets and an enterprise resource planning (ERP) solution.
Versions Available: Ganticc charges per resource.
Price: There's no charge to schedule upto 10 resources. For upto 20 resources, it's comes to $25 per month or $1.25 per resource. Most companies use Ganticc for upto 250 resources and pay $220 or $0.92 per resource.
Runn is modern, visual project tracking software that aims to streamline teams and get everyone on the same page. The platform, developed in 2018, is for project managers, operation leads and other people involved in project delivery and execution, regardless of their industry.
Variations: Starter, Professional, and Premium
Price: Free for up to 5 users, then increases to $10 per resource managed, per month. The Professional plan, which is best for upto 100 employees, is priced at $14 per month per resource.
Ideal For: Rapidly growing remote businesses and project based start-ups.
Want to get your projects quickly moving? Try out TeamGantt. TeamGantt is one of the few holistic project management tools that includes a wide range of features like time tracking, planned vs. actual timeline view, project plan templates, real-time progress tracking and data import feasibility.
Versions Available: Pro and Enterprise
Price: Pro is $49 per manager/per month, Enterprise is $99 per manager/per month.
Ideal For: Small to Medium Sized Teams
GanttPRO is online project management software that facilitates project implementation by the use of GANTT charts. The tool is known for its simplicity - it only helps you manage projects and doesn't aim to be a content management portal or communication system. GanttPRO offers task, deadline, cost, resource, and portfolio management. It also has team collaboration, time logging, baseline reports and advanced export and sharing features.
Versions Available: Core, Advance, Business and Enterprise
Price: Coreis $7 per user/per month, Advance is $10 per user/per month, Business is $17 per user/per month. Contact them directly for Enterprise pricing.
Ideal For: Small Teams or Single users (freelancers, solopreneurs).
Want to track a marketing campaign or the ROI (return-on-investment) on a project, check out Airtable? Airtable is a cloud-based, spreadsheet style management tool that will help you streamline and analyze databases that are complex and constantly evolving. You can use it to manage work, track and organize inventories, plan an event, or create a content marketing strategy.
Versions Available: Free, Team, Business, and Enterprise
Price: Free can be used for up to 5 creators/members. Team is priced at $20 per user/per month, Business is $45 per user/per month. Contact them directly for Enterprise pricing.
Ideal For: Small Teams or Single users (freelancers, solopreneurs).
Founded in 2006, Wrike is a project management platform used by almost 20,000 customers worldwide. The platform is easy to use and will streamline projects between members who might be separated by oceans. The software is perfect for enterprise level firms, and seamlessly integrates with over 400 third-party tools, including MS Project and Outlook.
Versions Available: Free, Team, Business, Enterprise, and Pinnacle.
Price: Team is $10 per user/per month, Business is $25 per user/per month. Contact them directly for Enterprise pricing. Pinnacle is for the most complex structures and teams; you need to contact them for pricing.
Ideal For: Businesses in marketing or professional services.
Kantala Cloud, formerly known as Mavenlink, is a cloud based resource allocation solution. The platform allows project managers to create forecasts for projects, revenue, margins, and resource capacity.
Versions Available: NA
Price: Pricing is customized
Ideal For: Mid-sized Companies (51-1,000 employees) and marketing/advertising companies
Over 200,000 teams use ClickUp to manage resources, and get their projects streamlined and completed on scheduled and within budget. The tool offers real-time metrics on billings, how time is being spent and what is pending. You can customize the software in 5 different views and easily access what's most critical to you.
Versions Available: Free, Unlimited, Business, BusinessPlus, Enterprise
Price: Unlimited is $7 per user/per month, Business is $12 per user/per month, BusinessPlus is $19 per user/per month. Contact them for Enterprise rates.
Ideal For: Information Technology, Computer or Professional Services Companies
If your organization is looking to streamline project workflows onto a single screen, Hive is worth your consideration. Hive is an all-in-one project management platform and resource management tool that enables you to set-up and track all activities real-time. It also captures changes to project and past data (so you can go back and see changes and also who authorized them). The software's library of project templates make it a breeze to put a project into motion.
Versions Available: Solo, Teams Enterprise
Price: Solo is free for single user, Teams is $12 per user, per month. Contact directly for enterprise pricing.
Ideal For: IT software provider, financial services, higher education, nonprofits and healthcare.
These are the benefits of Resource Management Software:
Reduced Admin Cost.
When you back the system with the automated tools, it considerably reduces the admin costs. The number of errors reduces because the employees can concentrate better on work. They do not have to bother with the cumbersome administrative work. Resource tracking software allows project managers to maximize their earning potential and deliver work on time. It further strengthens the relationships with the clients.
Automated System
Information related to resources and projects, whether they are on-site or remote, is stored in the central database. The data can be easily accessed by management to make decisions regarding hiring and training. You can track the availability of resources automatically and get insights on demand and supply.
Increased Accountability.
With the automated resource tracking software system, you have a view of the activities of each employee. The software tools make it possible for the managers to have all labour and time information recorded. The software makes it possible to view the cost accounted for a particular job.
Conflict Resolution.
The chances of conflict resolution increase because with resource management software, you know the occupancy status of the resources. It prevents the resources from being double booked. When a resource is over-occupied, the project performance can derail. It can impact the output of the company. The resource management software provides you with real-time information about the resources allowing you to optimize all resources equally.
Growth in Revenue
With a resource management system, you can monitor the performance of the employees and check for their workloads. The software generated reports can allow you to make decisions whether you should take another project and whether you have sufficient resources for it. More projects and a higher level of performance indicates growth in revenue and profit.
Not sure, how to choose the right software for your organization? Let us discuss it
Here are factors to consider while you are testing softwares for your use.
There are many competitors and players in the market and many offer a free trial. So, we recommend you getting hands-on experience before purchasing one to see if it meets your needs.
